INDEPENDENT CYCLE TOURS
TERMS AND CONDITIONS
“Booking” means the application made by the Client to ICTNZ for a Cycle Tour.
“Client” means any person or group booking a Cycle Tour and includes all adults and children included in that Booking.
“Cycle Tour” means any cycle tour around New Zealand, the itinerary for which was provided by ICTNZ.
“Deposit” means a payment by the Client to ICTNZ of 30% of the total cost of the Cycle Tour.
“Equipment” means all bikes and all other items available for hire from ICTNZ.
“Terms and Conditions” means the terms and conditions, which may be varies from time to time by ICTNZ.
2.1 To secure a Booking we require:-
2.1.1 Completed booking form.
2.1.2 30% deposit of the total amount of the Cycle Tour.
2.1.3 These terms and conditions signed and dated by the Client (and if under 18 years of age signed by the parent or legal guardian of the Client).
All applications for a Booking are subject to availability as we are unable to guarantee any booking whether booked over the website of otherwise due to high demand o accommodation and other facilities, therefore, we shall not request the deposit until all matters have been clarified with you.
3.1 All tour prices are in New Zealand dollars and include GST (currently 15% but subject to change from time to time by the NZ Government)
3.2 The balance remaining to be paid (after payment of the deposit) must be received by ICTNZ no later than thirty (30) days before the beginning of the tour or ICTNZ have the right to consider the booking cancelled (without being obliged to do so).
3.3 All payments should be made as soon as possible to secure availability.
3.4 Any amounts unpaid shall remain as a debt due to ICTNZ.
3.5 ICTNZ does not accept internet credit card payments for security reasons.
3.6 Payment may be made by any of the following methods:-
3.6.1 Credit Card Payments
Payment Method __ Visa __Mastercard __Other
[Tick which applies]
___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___
Payment amount Deposit _______NZD __
Payment for Total payment _______NZD __ [tick which applies]
Cardholder’s Name:________________________ Signature_____________________
3.6.2 Cheque Payments
18.104.22.168 Cheque payments must be drawn in NZ Dollars ($), and payable to “Independent Cycle Tours NZ”.
22.214.171.124 Payments should be posted to Independent Cycle Tours Limited to the address on the invoice, currently Independent Cycle Tours NZ, 9 Main Road, Governors Bay, R D 1, Lyttelton, Christchurch, New Zealand.
126.96.36.199 Customers should list their invoice number(s) or name on the back of the cheque.
3.6.3 Direct Credit Payments
188.8.131.52 ICTNZ will accept payments directly into its bank account.
184.108.40.206 Please ensure that your reference includes your full name, so that payment can be allocated against the correct account.
220.127.116.11 Please provide the following information to your bank and they will arrange payment using our Swift Code (this Swift Code lets your bank know the exact details of the Bank of New Zealand , to which payment is to be made).
Address: ASB Bank Limited, PO Box 8000, Christchurch 8034, New Zealand.
Swift Code: ASB BNZ 2A
BSB: #12 3147 0168258
4.1 The Client must notify ICTNZ in writing of any cancellation.
4.2 A cancellation fee shall be incurred by a Client on the following basis:
4.2.1 Cancellations made 90 days or more prior to departure will result in a loss of 50% of the deposit.
4.2.2 Cancellations made between 89 days and 60 days prior to departure will result in the full loss of the deposit.
4.2.3 Cancellations made between 59 days and 30 days prior to departure will result in a 50% loss of full cost.
4.2.4. Cancellations made less than 30 days prior to departure will result in 100% loss of full Cycle Tour cost.
4.2.5 There will be no refunds of any nature once a tour has commenced.
5.1 ICTNZ will prepare the itinerary and post them to the Client following receipt of the booking form, the deposit and the signed copy of these Terms and Conditions.
5.2 Itineraries may be subject to change due to adverse weather and/or road conditions, unavailability of accommodation, reasons of safety or due to quality control purposes.
5.3 ICTNZ reserves the right to cancel any tour due to natural disasters or low enrolment in which event ICTNZ will provide a full refund or full credit towards another Cycle Tour.
6. WHAT MAY BE INCLUDED IN YOUR TOUR
6.1 Tour prices are dependent upon the type of tour chosen and the particular requirements of the Client and are expressed on a per person basis and may include the following (subject to availability):
6.1.1 For Guided Tours
18.104.22.168 Accommodation costs (twin or double occupancy rooms), including all taxes and fees.
22.214.171.124 Route planning and detailed daily area maps.
126.96.36.199 Guide support along the route.
188.8.131.52 Van support along the route.
184.108.40.206 Luggage transfer.
220.127.116.11 Fees for all ferries, trains,park entrances or guided tour fees where requested by the Client.
18.104.22.168 Transportation back to starting point.
22.214.171.124 Costs for any special activities such as canoeing, kayaking, sailing or rafting where requested by the client.
6.1.2 For Self-Guided Tours
126.96.36.199 Accommodation costs (twin or double occupancy rooms), including all taxes and fees.
188.8.131.52 Route planning and detailed daily area maps.
184.108.40.206 The relevant cost of hiring the Equipment.
6.1.3 Equipment Hire
220.127.116.11 ICTNZ has various items for the hire suitable and appropriate to use on a Cycle Tour, the costs f which are available to the Client on request.
Please note that any accommodation costs are based on a double occupancy. Single travellers may request a private room, subject to availability and at the single room surcharge rate.
7. WHAT IS NOT INCLUDED IN YOUR TOUR PRICE
7.1 Transportation to the Cycle Tour starting point (including any air fares an any airport transfers).
7.2 Food and drink.
7.3 Travel insurance.
7.4 Telephone calls.
8.1 ICTNZ recommends the Client takes out comprehensive insurance cover including but not limited to personal accident, lost baggage, cancellation and public liability.
9.1 You will pay to ICTNZ $1,250.00 bond per bike and $2,500.00 per tandem. This bond will be taken using a credit card docket, which ICTNZ will tear up after the return of the bike in good condition.
10.1 All terms, conditions and prices are subject to change without notice prior to confirmation of a booking.
10.2 ICTNZ reserves the right to cancel any Cycle Tour Prior to commencement due to natural disasters or low enrollment in which event ICTNZ will provide full refund or full credit toward another Cycle Tour.
10.3 In the event of cancellation by the client, ICTNZ shall be under no obligation to mitigate its losses.
11. LIMITATION OF LIABILITY
I/We, the undersigned Client acknowledge that I/we understand and agree to these terms and conditions and I/we acknowledge the limitations of liability of ICTNZ and hereby agree with ICTNZ as follows:
11.1 I/We am/are solely and absolutely responsible for the care and safekeeping of all Equipment hired from ICTNZ (“the Equipment”) for the duration of the Cycle Tour. If the Equipment is lost of damaged, (including without limitation, loss or damage arising form fire, accident, theft, collision, misuse or forfeiture), I/we agree to compensate ICTNZ for the full cost of repairing ssh damage or replacing the Equipment regardless of the cause of such loss or damage, including the negligence of otherwise of any other person and including the cost and enforcing this release that I/we am/are providing.
11.2 Cycling and associated activities have inherent risks and can be dangerous. I/We understand that these risks include (but not limited to) illness, navigational difficulties, rough riding conditions, poor weather and collisions, all of which may occur in isolated areas. I/We agree to accept all risks and will not hold ICTNZ or any of their employees or agents responsible or make any claim against them (including claims arising from negligence) for any direct or indirect injury or damage to myself/us or my/our property in the course of my/our use of the Equipment or my/our association with ICTNZ or their employees or agents. I/We agree that any claim in respect of any damage and/or injury to other persons and/or property arising from my/our use of the Equipment is my/our responsibility and not the responsibility of ICTNZ or their employees of agents and I/we hereby indemnify ICTNZ against any loss, damage or claim or proceedings whatsoever arisen against them as a result of my/our use of the Equipment.
11.3 I/We agree that itineraries provided to me/us (if any) are a guide only and that ICTNZ is not responsible for any claims related to these itineraries.
11.4 I/We understand that ICTNZ has the right to resell hires if I/we have not paid in full by the due date and that a cancellation fee will be charged and that ICTNZ has the right to refuse or continue any hire at any time.
11.5 I/We acknowledge that ICTNZ does not provide refunds under any circumstances once the Cycle Tour has commenced.
11.6 I/We understand that New Zealand law requires the use of bicycle helmets and I/we agrees to wear a cycle helmet at all ties I/we am/are using a bicycle and shall ensure that anybody under my/our guardianship or control shall do the same. I/We agree to use the Equipment in a lawful, safe and proper manner at all times and understand that my/our behavior whilst undertaking the use of the Equipment affects the risks that I/we may be exposed to. I/We acknowledge and agree that ICTNZ has no control over these risks.
11.7 I/We agree that the laws of New Zealand apply and that this contract is subject to the exclusive jurisdiction of any New Zealand Court and furthermore this release is binding on my/our family, heirs and legal assigns and all my/our administrators and/or executors.
11.9 I/We confirm that I/we am/are physically fit and that there is no medical or other reason why I/we, or any person that is under my/our guardianship or control, should not participate in the activities schedules on the Cycle Tour. In the event that I/we require medical treatment, at my/our own expense and that ICTNZ is in no way responsible for seeking, obtaining or meet ins the cost of any medical treatment whatsoever.
11.10 I/We confirm that I/we am/are 18 years of age or older. I/We have read and understood these terms and conditions before signing and I/we agree to be bound by these terms and conditions. I/we note that in the event for any reason that I/we fail to provide a signed copy of the terms and conditions to ICTNZ and that the Cycle Tour proceeds in any event I/we shall be deemed to have accepted these terms and conditions.